Manage the activity flow in and out of the President’s office and handle highly confidential and critical information with the utmost discretion. Function efficiently and effectively and support cross-functional coordination in a fast-paced environment. Independently manage multiple assignments and projects with competing priorities and deadlines. This is a salary, exempt position.

Responsibilities:

• Report to the President of the Company
• Anticipate the needs of the President, act accordingly and proactively, bring together appropriate people and resources to support the issues.
• Manage the operations of the President’s agenda including scheduled meetings, output, workflow, correspondence, and office deadlines.
• Assist the President and other executives in all tasks and functions as required including domestic and international travel arrangements, expense reports, scheduling appointments or calls, creating spreadsheets or organizing data, etc.
• Schedule, coordinate, and prepare agendas for meetings including the appointments, resources and/or refreshments for the President, executives, and visitors.
• Maintain and exhibit the confidentiality of all sensitive information and material.
• Perform various administrative responsibilities in an effective and efficient manner including copying, opening, sorting, and reviewing mail, drafting correspondence, screening phone calls, and maintaining executive files as necessary.
• Attend and participate in company required training, seminars, meetings or educational activities to stay up to date on the latest developments, trends and regulations.
• Maintain neat, clean, and safe work area.
• Adhere to all company and safety policies.
• Other essential duties as assigned.

Competencies:

• Associate degree with 7 years of experience is required.
• Strong computer skills (Microsoft Suite)
• Must be a licensed notary.
• Ability to problem solve in a fast paced, quality focused environment.
• Ability to maintain a confident, professional, polite, and respectful manner at all times.
• Experienced in and able to handle confidential information.
• Proactive individual, ability to adapt to change.
• Ability to work with and communicate with all levels of the company.
• Possess judgement and decision-making skills.
• Strong organizational skills
• Strong initiative
• Detail oriented with high levels of accuracy.